Checklist for Arranging an Air Ambulance from Asia to the U.S.

air ambulance sea level flight

Planning Medical Evacuation Made Simple

Planning an international medical evacuation can feel overwhelming—especially when you’re arranging transport from Asia to the United States. This quick, practical checklist helps families, hospitals, and case managers understand what needs to happen before, during, and after the flight.

Confirm Medical Eligibility for Air Transport

Air ambulances are specialized aircraft equipped with advanced medical equipment and staffed by highly trained medical professionals. They provide critical care during transport, essentially functioning as flying intensive care units. This level of care comes at a premium, making it essential to understand the components of the air ambulance price.

Before booking, the medical team will assess whether the patient is stable enough to fly.
What typically gets reviewed:

  • Current diagnosis and vital signs
  • Need for oxygen, ventilator, or IV medications
  • Recent medical reports and imaging
  • Clearance from the attending physician

International flights require extra precautions because of long distances and cabin pressure changes.

Prepare All Medical Documents

Air ambulance providers need documentation to clear the flight, coordinate with hospitals, and brief the medical crew.

  • Medical summary from the treating hospital
  • Doctor’s order recommending air transfer
  • Passport or ID of the patient and companions
  • Insurance information (if applicable)

        Coordinate Receiving Hospital in the U.S.
        Most providers offer bed-to-bed service, which includes arranging the receiving facility.
        You’ll need:

        • Name of the U.S. hospital
        • Accepting physician's details
        • Contact person or case manager

        This ensures the patient is admitted as soon as the aircraft lands.

        Arrange Ground Ambulance at Both Ends

        Air ambulances don’t pick up directly from hospitals. Ground units are required to transfer the patient:

        Hospital → Airport in Asia

        Airport → Hospital in the U.S.


        Your air ambulance provider will typically manage this, but confirming early avoids delays.

        Check Travel Documents and Customs Requirements

        International medical flights may need:

        • Immigration clearance for patient and companions
        • Medical visas (case-specific)
        • Documentation for medical equipment

        Reputable providers coordinate with airport authorities to streamline these requirements.

        Understand What’s Included in the Cost

        Long-range international flights vary in price depending on distance and medical needs.

        • Aircraft, crew, fuel
        • Medical team (nurse/paramedic/doctor)
        • Onboard equipment
        • Ground ambulance transfers
        • Coordination with hospitals

        Ask for a transparent, all-inclusive quote to avoid surprises.

        Know the Expected Timeline

        Asia to U.S. medical evacuations can take:

        • 12–24 hours for planning
        • 18–22 hours of total travel time (depending on route and stops)

        Weather, permits, and patient condition may affect timing.

        Final Tip: Choose an Experienced International Provider

        Long-range medical evacuations require specialized crews, advanced equipment, and precise logistics. Working with a provider experienced in Asia–U.S. routes ensures a smoother, safer transfer.

        FAQ’s
        How long does it take to arrange an air ambulance from Asia to the U.S.?
        Most flights can be organized within 12–24 hours depending on medical stability, permits, and aircraft availability.

        What documents are needed for an international medical evacuation?
        Common requirements include the patient’s medical summary, physician recommendation, passports, and insurance details.

        Does insurance cover international air ambulance flights?
        Some policies provide partial or full coverage, but international evacuation often requires pre-authorization or supplemental plans.

        What is included in the cost of an Asia-to-U.S. air ambulance?
        Pricing typically covers the aircraft, medical crew, fuel, equipment, ground ambulances, and coordination with both hospitals.